Track Item Status In monday.com (QR codes)

With Ubiqod, you can track the status of a monday.com item using QR codes. Watch this video to learn how to achieve this.

The Ubiqod platform evolves frequently. Don't worry if the interface looks different in the video—the principles remain the same.

Please install the monday.com App for Ubiqod before following this tutorial: Click on the button below to install the App:

Follow the prompts to authorize Ubiqod to interact with your Monday.com account.

Configure Ubiqod

Create your account on the Ubiqod Platform.

Create an interface

Depending on your use case, create the corresponding interface, like this one (single choice):

If you want to update a status in monday.com, each button label should correspond to the exact label of a status. Use 1 / 2 / 3 / etc. for the reference.

Create a dispatch

In the dispatch section of Ubiqod, create a monday.com dispatch. Each tracker associate with this dispatch will send data to monday.com in real time.

You need to create a monday.com dispatch, select a board, and the columns to update.

If you only need to update the status of an item in your monday.com board, your dispatch page should look like this (depending on the columns in your board):

If you want to update a status column, use the Data label in the corresponding column.

The list of the available data for the mapping is listed here.

Installing the monday.com QR code tracking App

Click on the button below to install the App:

Follow the prompts to authorize Ubiqod to interact with your Monday.com account.

The app consists of two main components:

1. Integration (Automation): This allows you to create and generate a Ubiqod tracker directly from Monday.com, adding the tracker link to a designated column. You can use this link to encode an NFC tag or generate a QR code.
2. Item View: This feature displays the QR code generated from the tracker link created by the integration.

Automatically Generating a Tracker Link for New Items

To automate tracker creation, go to the Automation tab on your board and click “Add Automation.” You can set up Ubiqod to automatically generate a tracker link whenever a new item is added or trigger it manually using a button column:

You may see 2 options:

1. Create a new tracker debited per scan: price will be 1 credit per scan
2. Create a new tracker debited daily: price will be 1 credit per day, up to 50 scans per day

The tracker link will be displayed in a “Link” type column for each item on your board. You can use the item view (see section below) to display the corresponding QR code, or utilize the link to encode an NFC tag. You can also use the Ubiqod interface (Trackers section) to bulk print QR codes.

Here’s an example of a successful configuration:

Now, each time you add an item, the link to the Ubiqod tracker will automatically be generated and visible in your Ubiqod interface.

Add item view to display QR code for Ubiqod tracker

To add a QR code display, click on any item label (beside the text, not directly on it) to open the item view menu. Then, click on “Add View”:

1. Search for Ubiqod (or scroll to the bottom of the list under the “Installed Apps” section).
2. Select “Display item tracking QR code.”
3. Next, choose the link column that contains the tracker URL.
4. Finally, set the desired size and margin for the QR code.

Each QR code created in the monday.com board will be available in the tracker section of the Ubiqod platform.

You are all set! You can now create an item in your board, scan the QR code and see what happens.

Map additionnal data (employee id, text…)

This example works with status columns, but you can also map other information with any type of monday.com column.

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