Automate field operations with Ubiqod and Microsoft Power Automate

Use Microsoft Power Automate to send email alerts (and more)

Do you want to send an email as soon as a user presses a button on the TaqtOne or scans a QR code? Need to build a SharePoint dashboard to work with your field data?

With the Ubiqod connector for Microsoft Power Automate, you can easily connect your IT systems to the field without writing a single line of code.

In this tutorial, we’ll show you how to set up a real-world email alert example using Ubiqod and Power Automate.

Info
For large deployments of terminals or QR codes (hundreds), Power Automate's daily action limits may become a constraint. In such scenarios, we recommend evaluating Azure Logic Apps.

What is Power Automate?

Microsoft Power Automate is a workflow automation platform that allows you to connect different applications and services to automate repetitive tasks.

By using the Power Automate connector with Ubiqod, you can seamlessly integrate your trackers and qods into your Microsoft ecosystem, including:

  • Excel (log data automatically)

  • Outlook (send notification emails)

  • SharePoint (update or create list items)

  • Power BI (visualize events in real time)

  • Microsoft Teams (post alerts or messages)

  • Dynamics 365 Business Central

This integration helps you streamline operations, centralize your data, and reduce manual effort.

Requirements

In order to follow this tutorial, you need
  1. An active Ubiqodaccount. You can create a free account here and get 100 free credits to start.
  2. A Power Automate account with a premium license.

Step 1: Configure Ubiqod

In Ubiqod, go to the Dispatch menu and create a new Power Automate dispatch.
Give it a name of your choice, then save your configuration.

Next, create a tracker by selecting the interface and site of your choice, and associate it with your new dispatch.

Create a tracker for Power Automate
You can apply the same steps if you want to connect an IoT device like the TaqtOne instead of a QR code.

Step 2: Create and configure a flow in Power Automate

Create an automated cloud flow

Use Ubiqod by Taqt as a trigger (Receive Data From Trackers):

Automated flow in Power Automate

This means that every time a user interacts with a device or scans a QR code, the data is sent to your flow.

Add a connection (first time use)

In Ubiqod, in the Account settings section, create a new API Key for Power Automate:

Configure API key for Power Automate

Enter this API key to create a connection in your Power Automate flow:

Connection configuration

Select the dispatch you created at Step 1:

Connect a Ubiqod Dispatch

Create an action to send an email

Add a "Send an email notification (V3)" action to your flow:

Send an email alert from QR codes or IoT

Fill in the body of the email with the content of your choice.

You can use dynamic fields provided by Power Automate to insert user input or data received from Ubiqod directly into your message.

Fill the email with dynamic data

In this example, the "label" corresponds to the label of the button pressed by the user.
Info
Please refer to this article for a definition of the data fields.

Step 3: Test and Activate your Flow

To test your flow, trigger it manually by sending data from your QR code or IoT device.

If you receive an email, the integration is working correctly.

You can now activate your flow and start using it in production.

    Try Ubiqod

    Get 100 free credits to start building with Ubiqod: sign up here

      • Related Articles

      • How to connect TaqtOne, SafeQod, and QR codes to Power BI?

        In this article, we will see how to display data from trackers in Power BI, Microsoft’s data visualization and analytics dashboard tool. Example of a satisfaction data visualization widget in Power BI Before following this tutorial, we recommend ...

      • Getting events and data from Ubiqod: using the webhook

        The Ubiqod platform lets you send the data received from your trackers in real time through webhooks. In this article, you’ll learn how to set up this dispatch. The Ubiqod REST API gives you access to configuration data for trackers, badges, and ...

      • Use Zapier App for Ubiqod to Connect Third-Party Software

        Zapier is a fantastic tool for integrating various software applications seamlessly. Without writing a single line of code, you can create powerful apps, from monday.com to gmail or Microsoft PowerBI. With the Ubiqod App for Zapier, connecting your ...

      • Use Make App for Ubiqod to Connect Third-Party Software

        Make is a fantastic tool for integrating various software applications seamlessly. Without writing a single line of code, you can create powerful apps, from Google Sheets to SAP. With the Ubiqod App for Make, connecting your TaqtOne, SafeQod or QR ...

      • How to link a Microsoft Form to a Ubiqod Dynamic QR Code

        Using Microsoft Forms with Ubiqod Dynamic QR Codes allows you to collect data from multiple locations using a single form. By leveraging dynamic parameters, you can identify where each form submission comes from—without duplicating your form. This ...